Creating a Project

Last Update:
March 25, 2022

Once you’ve completed setting up your production company, your next step is creating your first project in Wrapbook.

Projects can mean many things in the entertainment world. In Wrapbook, a project is a container for all the workers you will pay, reimburse, and share documents with for the course of a single production.

Each project that you work on should be entered in as a new project within Wrapbook—be it a feature film, short, commercial, event, or television episode. If a particular production project will shoot in multiple states, you will also need to create a separate project for each state. Each separate project within Wrapbook will ensure that the payroll run for a shoot in a particular state will stay compliant with that state’s tax legislature.

To create a project, you’ll need:

  • Name: Name of the project.
  • Project State: State where the project will be shot. If shooting one project in more than one state, you’ll need to create a separate project for each leg of the shoot.
  • Start Date: Start date of the shoot
  • End Date: Final day of shooting.
  • Estimated Payroll: A rough estimate of the gross wages expected for the project. This value can be updated later on. Do not include anyone not being paid through Wrapbook in this number.

Providing details about your project will help us determine your Workers Compensation Application. As an Employer of Record, Wrapbook provides Workers Compensation for workers (Employees and Loan Outs) as a part of the cost of running payroll and disburses those payments when and if needed.

Note: If you select a project that is Contractors only, we won’t be able to provide Workers Comp through payroll.

Special Project Types

Certain project types and situations may lead to more questions. Specialized workers and stunts (such as stunt work on aircraft) demand higher safety standards and take longer for approval. Please submit projects with details about how you intend to mitigate risk to these workers further in advance so as to ensure timely approval.

Union Workers

For projects that include union workers, set up your project as employing all worker types. You will also have to elect what unions you’ll be utilizing for the particular project. If you don’t know which Unions will be represented during the project, you can still add additional unions throughout the run of your project. However, you will need to add them into the system prior to hiring in order to be able to process your payroll.

In addition to filling out the union information, provide your contract agreement with the union and your contracts with your workers as well as any timekeeping or additional union specific information. Upload these documents to the documents folder in the project settings menu.